One of our key members at Cork Convention Bureau, the 5 star Fota Island Resort, continue to look after meetings & conferences in their spacious, air-conditioned meeting rooms. The Resort offers light filled spaces with easy access to an outdoor terrace. The Resort continues to safely cater for the meeting needs of its distinguished corporate clients. Some key features to ensure safety and wellbeing include the following;

Covid19 Compliance Officer on duty

Dedicated Health & Safety Officer

PPE gear available at our front desk

All client facing staff to wear visors

Meeting suite capacity reviewed to ensure distancing

Attendees advised to remain in their cars until 10 minutes before the meeting.

The company contact on the day is to be responsible for holding a record of attendees on the day.

Hand sanitization stations located in meeting Suites and in breakout areas.

Signage along the route to practice safe distancing & good hand hygiene

Meeting bookers advised to vacate meeting space for a few minutes every 2 hours

Outdoor seating area available during breaks

Refreshment breaks served individually

Windows left open to ensure increased room ventilation

A minimum of 1 hour must elapse between meeting sessions to allow for thorough sanitization and cleaning

All meeting spaces are deep cleaned with certified anti-virus products after every use.

Additional cleaning and sanitization of all touch points including door handles / lift buttons / meeting room equipment / cables / pads / pens / light switches.

To ensure wellness for meeting attendees: 

– 30 minute Meditation classes available in our spa garden, ideal for a full day meeting event

– Walking & running trails, ideal for a half or full day meeting during lunch hour

 Outdoor Fitness

– Outdoor bootcamp fitness classes prior/post your event

– Outdoor Adventure centre offering archery, survival skills, orienteering and many more activities located in the vast Woodland on the Island

Lodges – Our Golf Clubhouse has introduced the Pantry, a takeaway food store stocked with fresh breads, pastries, gourmet sandwiches and salads, the perfect solution to a picnic of takeaway lunch

Clubhouse –Al Fresco dining on the Clubhouse Terrace

Online booking system for Breakfast, lunch & dinner, Swimming & golf times.

Training – Continual training of staff & Covid-19 Compliance Officers

 

Kingsley Hotel: A Cork Convention Bureau Member being innovative and learning to adapt

The team at The Kingsley are delighted to be open again and welcoming our corporate guests. The Kingsley specialises in catering to the needs of the executive traveller, with attractive conferencing and banqueting facilities and tranquil guestrooms in the heart of Cork, just a 10 minute drive from Cork Airport.

All HSE recommendations and Fáilte Ireland Guidelines regarding safe workplace management and best practices are in effect and reviewed daily. With new protocols in place and conference room layouts altered in line with social distancing measures, we are confident that future conferences and meetings at The Kingsley will run smoothly, safely and in comfort for both guests and staff alike.

• Attendees are notified in advance that the arrival time is strictly 10 minutes before the meeting to avoid bottle necking in one area.
• Clear direction on how to locate the meeting space shared in advance, and signage in place to ensure direction is obvious.
• Automatic doors, or doors propped open (to reduce touch points) 15 minutes before the meeting.
• Hand sanitising stations on arrival, and in the meeting space.
• 2 meter Social Distancing to be maintained at all times.
• Floors are taped, to mark out the 2 meter distance along the path from the entrance.
• Bins are provided that can be closed.
• Attendees are encouraged to take all pens and paper that were used with them on departure.
• Great ventilation due to large windows that also allow natural daylight in all meeting rooms.
• Frequently touched areas will be thoroughly disinfected regularly (ie., telephones, remote controls, handles, taps, light switches, etc.).
• All restaurants have floor to ceiling windows to allow for adequate ventilation.
• Air sanitiser is used in the room after the event before our staff start cleaning.

The Kingsley Hotel have implemented some new measures in order to adapt to the new way of socialising.

• Bean & River, is our Outdoor Café and Creperie overlooking the River Lee, with ample space for outdoor social distanced during breaks and networking.
• To streamline the booking process for guests, and reduce touchpoints we installed new systems for booking in room dining and menus are available digitally via scanning a QR code within the hotel.
• To eliminate as many touch points as possible we have; created a one way system within the restaurant with no closed doors, removed condiments from tables, ensured all entrances have automated doors and you can now opt to leave your room service outside your door.

For more information, please contact the Conference & Events team:      T 021 480 0500            E Events@thekingsley.ie

 

 

We have been delighted to see that so many of our CCB members have been able to innovate and adapt in this new meeting landscape. One such example is the adaptive solutions currently being offered by Team Build, Cork’s leading training and team building company.

 

Online Options:

Team Build has been busy reinventing the wheel, the “team building and events” wheel that is. They have always prided themselves on the quality of in-person events they run but once they realised that their corporate customer’s need for morale boosting, team building events that bring their remote working colleagues together in a fun, challenging and diverting way was greater than ever, they were determined to find a way to meet their new needs.  With the help of apps and html platforms  they spent lockdown writing and developing a suite of Virtual Events that could solve their customers needs in a whole new way. They have launched some totally new events like Da Vinci Trail, Down To The Wire and Virtual Treasure Hunts, plus they have adapted and reconfigured some of their most popular events to be run online.

The feedback they have gotten has been great so far and they are delighted to have be able to play their part in aiding their customers in terms of team integration, boosting morale and staying sane by having a bit of craic during these strange and testing times.

“Thank you. We were delighted with the engagement across our hotels, such a fun hour for us all to be connected.” TRIGON

“Excellent. Some parts difficult but very entertaining. Not sure who ye got to spend hours on Google maps but well played!!” GILEAD

 

You can find more information here: https://teambuild.ie/team-building/virtual/

 

Outdoor Options:

Likewise as lockdown eased Team Build realised that their customers were desperate for fun activities they could do together as a family or group of friends out in the fresh air. In collaboration with Fota House & Gardens they have adapted their Laser Clay Shooting and Archery activities and lessons so they can be run safely, following all guidelines and in a socially distanced way that offers family, friends and colleagues the opportunity to do something fun together in-person whilst also learning a new skill. The feedback has been great and they are delighted to be heading back to Fota House & Gardens on Sat 25th & Sun 26th July.

They are hugely grateful to their Local Enterprise Office and Trading Online Voucher scheme which has allowed them to update their website so that it is now super easy for customers to book their archery and laser clay shooting slots in advance and ensure that their contact with people outside their pod/family is kept to an absolute minimum. In terms of other solutions they can offer going forward, they are delighted to say that now this outdoor event model had been proven it has given them and their potential customers the confidence that it can be run efficiently, safely, and be of huge benefit to customers.  Team Build is now be in a position to offer outdoor events at other locations and for corporate/ conference clients going forward.

 

You can find more information here: https://teambuild.ie/events/